Job Title: Specialist Wage/Hour Status: Non-Exempt
Job Role: Accounts Payable Funding Source: Local
Pay Grade: PR 7
Department/School: Accounts Payable
Function: Finance
Reports to: Accounts Payable Supervisor
HR Date Approved: July 2016
HR Date Revised: November 2024
SUMMARY:
Work under close supervision and follow established procedures to maintain accounting records and process accounts payable according to standard accounting procedures.
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting as well as contributing to high student achievement.
Provide program support and service delivery; communicate effectively within and across teams plus participate in cross-functional work groups.
Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.
MAJOR RESPONSIBILITIES AND DUTIES
Department Support
Provide administrative and clerical support to the department Supervisor.
Handle routine inquiries to ensure a high level of service, responsiveness, knowledgeable support for employees and their supervisors.
Assist with all facets of the assigned department including but not limited to preparing items for board meetings, processing and monitoring Public Information Act requests, receiving, sorting, and distributing mail and other documents.
Work and assist on special assignments, projects, and programs as directed.
Accounting
Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information.
Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
Input data into accounting system.
Reception and Phones
Answer incoming calls and greet visitors.
Respond to routine inquiries from the public and staff, referring appropriate inquiries or problems to the department Supervisor.
Reports and Correspondence
Compile pertinent data used to prepare various required state and local reports.
Prepare purchase orders and payment authorizations as directed.
Maintain vendor files and set up new accounts and make changes as they occur.
Policy, Reports, and Law
Maintain confidentiality.
Develop and maintain systems for retrieval of information in support of all programs; compile, maintain, file, and secure all physical and computerized reports, records, and other required documents.
Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.
Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
Comply with the Professional Code of Ethics and Standard Practices for Texas Educators.
Follow District safety protocols and emergency procedures.
Perform other related duties as assigned.
QUALIFICATIONS:
Education/Certification:
High School Diploma or equivalent
Associate Degree (preferred)
Experience:
Three (3) years successful related work experience
Experience in public education environment (preferred)
SPECIAL KNOWLEGDGE/SKILLS/ABILITIES:
Knowledge of basic accounting procedures
Proficient skills in keyboarding, data entry, word processing, and file maintenance
Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Strong organizational, communication, and interpersonal skills
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, correspondence, and memos
Excellent public relations, organization, communication, and interpersonal skills
SUPERVISORY RESPONSIBILITES:
None
MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS:
Tools/Equipment Used:
Standard office equipment including personal computer and peripherals
Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: