Job Title: Secretary – Elementary/Intermediate/Middle School
Job Role: Campus
Wage/Hour Status: Non-Exempt
Funding Source: Local
Pay Grade: PR 6
Department/School: Campus Assigned
Function: Educational Support
Reports to: Campus Principal HR Date Approved: September 2006
HR Date Revised: February 2024
SUMMARY:
The?campus secretary’s role is multifaceted, involving both administrative tasks and interpersonal communication, contributing significantly to the efficient functioning of the school environment.
Under the supervision of the Principal, provides support to the Principal in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the Principal; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.
The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.
Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement.
Provide program support and service delivery; communicate effectively within and across teams and participate in cross-functional work groups.
Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals.
MAJOR RESPONSIBILITIES AND DUTIES
Office Management
Coordinates and organizes office activities, ensuring efficient communication and information flow for the Principal.
Handles routine issues and emergencies related to employees and students, making independent or collaborative decisions.
Maintains confidentiality of sensitive and personal information.
Provides training and work direction to assigned office personnel.
Updates absence and timesheet information for staff.
Serves as a major information resource and liaison between schools, departments, and the District office.
Communicates with personnel and community to exchange information and resolve issues.
Receives and greets visitors, screens correspondence, and manages telephone calls for the administrator and staff.
Financial Duties and Record Keeping
Prepares and submits purchase orders, work orders, and reimbursement requests.
Handles assigned financial duties, maintains school budgets, and manages site accounts.
Compiles information and maintains records and reports related to assigned activities.
Inputs data into the system, ensuring accuracy.
Manages confidential files, including student, personnel, and payroll records.
Secretarial Work and Support to the Principal
Performs secretarial tasks such as typing, word processing, proofreading, filing, and recording information.
Provides guidance and direction to other school personnel as needed.
Composes correspondence independently or with general instruction.
Acts as a liaison with various constituents, including students, parents, staff, and visitors.
Ensure that all interactions with students, District personnel, and parents are supportive, courteous, and respectful.
Perform other duties as assigned by the Campus Principal
Policy, Reports, and Law
Maintain confidentiality.
Develop and maintain systems for retrieval of information in support of all programs; compile, maintain, file, and secure all physical and computerized reports, records, and other required documents.
Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research.
Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
Comply with the Professional Code of Ethics and Standard Practices for Texas Educators.
Follow District safety protocols and emergency procedures.
Perform other related duties as assigned.
QUALIFICATIONS:
Education/Certification:
High School Diploma or equivalent
Experience:
Three (3) years successful clerical experience
Experience in a public educational environment (preferred)
For positions funded by Title monies or for positions at campuses identified as a campus-wide Title campus, the following additional qualifications apply:
Associate’s degree, two years of study at an institute of higher learning or have met formal academic assessment required by No Child Left Behind Act.
Valid Texas Educational Aide Certificate
SPECIAL KNOWLEGDGE/SKILLS/ABILITIES:
Ability to be self-motivated and self-directed
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to operate multi-line phone system
Effective public relations, organization, communication, and interpersonal skills
Ability to read; understand and follow detailed written and verbal instructions
Ability to speak, read, and understand English
Ability to effectively present information in one-on-one situations