SUMMARY: 

Under general supervision, perform a variety of high-level clerical work to assist the Special Education Department. Maintain accurate and up-to-date confidential Special Education student files (computer and hard copy). Review incoming records for completeness and prepare inactive files for archival. Process incoming Special Education records for supervisors’ use, copy and disseminate requested information by leadership staff. 

 

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description. 

• Model KISD core organizational beliefs and values; perform duties effectively and efficiently for the purpose of supporting and contributing to high student achievement. 
• Provide program support and service delivery; communicate effectively within and across teams and participate in cross-functional work groups. 
• Maintain a commitment to the District mission; model District expectations through personal leadership and actively support the efforts of others to achieve District goals. 

MAJOR RESPONSIBILITIES AND DUTIES 

 

Records, Reports and Correspondence: 

• Maintain student records and process requests for information. 
• Input case management notes and other information into student information systems. 
• Maintain scheduling data on computer. 
• Compile, maintain, and file all reports, records and other documents as required. 
• Run and gather data reports to assist case management and student accounting. 

Accounting 

• Track, monitor and complete necessary paperwork for third party billing. 

Other 

• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. 
• Make meeting arrangements for department activities including preparing materials, scheduling, and setting up facilities, and arranging equipment. 
• Receive, sort, and distribute mail and other documents to department staff. 

Policy, Reports, and Law 

• Maintain confidentiality. 
• Develop and maintain systems for retrieval of information in support of all programs; compile, maintain, file, and secure all physical and computerized reports, records, and other required documents. 
• Pursue Professional Development activities for self and assigned staff; ensure that Professional Development activities are aligned with District goals and initiatives and current professional research. 
• Comply with all policies, operating procedures, legal requirements, and verbal and written directives. 
• Comply with the Professional Code of Ethics and Standard Practices for Texas Educators. 
• Follow District safety protocols and emergency procedures. 
• Perform other related duties as assigned. 

QUALIFICATIONS: 

 

Education/Certification: 

• High School Diploma or equivalent 
• Associate degree (preferred) 

Experience: 

Three (3) years successful clerical experience 

 

SPECIAL KNOWLEDGE/SKILLS/ABILITIES: 

• Ability to maintain accurate and auditable records 
• Ability to use software to develop or maintain spreadsheets and databases and do word processing 
• Proficient keyboarding and file maintenance skills 
• Basic math skills 
• Strong organizational, communication, and interpersonal skills 

SUPERVISORY RESPONSIBILITIES: 

• None 

MENTAL/PHYSICAL DEMANDS AND ENVIRONMENTAL FACTORS: 

 

Tools/Equipment Used: 

• Standard office equipment including personal computer and peripherals 

Posture: 

• Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting 

Motion: 

• Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching 

Lifting: 

• Occasional light lifting and carrying (less than 15 pounds) 

Environment: 

• May work prolonged or irregular hours as needed with prior approval 
• Work to be completed on-site from assigned school or building 
• No remote work 

Mental Demands: 

• Work with frequent interruptions; maintain emotional control under stress work 

 

INTENT AND ACKNOWLEDGEMENT: 

 

This description is intended to indicate the kinds of tasks and levels of work difficulty required of positions given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit, or any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.