Job Title:  Counseling Assistant (Secondary)                             Wage/Hour Status:  Nonexempt

Department/School:  Assigned Campus                                     Pay Grade:  PR 3

Reports to:  Principal                                                                   HR Date Approved: September, 2006

_________________________________________________________________________________________________  

SUMMARY:

Organizes counseling schedules to better meet the needs of students, parents and teachers; assists the counselors in tasks related to counseling services, testing, registration, and record keeping.

_________________________________________________________________________________________________  

BASIC DUTIES AND RESPONSIBILITIES:

The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties and responsibilities noted herein, however, this list represents examples only, and is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

• Model core organizational beliefs and values; perform duties in an effective and efficient manner for the purpose of supporting and contributing to high student achievement.
• Work with data entry clerk/registrar to input PEIMS completion rate and at-risk data; assist with update and maintenance of student at-risk list each grading period.
• Assist with the maintenance of student files and registration appointments with
• Assist with the scheduling of volunteers/mentors.
• Work with the academic associate in all areas related to testing.
• Provide web master with updates to the counseling office web page.
• Organize, maintain, and distribute scholarship information.
• Develop semester schedules for group counseling.
• Attend and take minutes at all staff meetings and distribute same.
• Perform routine bookkeeping tasks, including simple arithmetic operations, to maintain counseling budget records.
• Maintain supplies for the counseling office; order office supplies as needed.
• Coordinate the counselors’ visits to feeder campuses for spring course selection.
• Assist with the organization of schedule pick up for first day operations each semester.
• Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility.
• Receive, sort, and distribute mail and other documents to department staff.
• Organize school registration and mentor program luncheon.
• Send semester failure notifications.
• Schedule SAVE committee meetings.
• Maintain data for physical education waivers.
• Maintain counselors’ daily logs for documentation data; maintain records of counseling office communications and meetings.
• Collect monies for PSAT, AP tests, prep classes, etc.
• Provide front office support as directed.
• Attend and participate in faculty meetings and special events and serve on staff committees as required.
• Utilize effective communication skills; ensure that all interactions with students, district personnel, and parents are supportive, courteous, and respectful.
• Maintain confidentiality.
• Comply with all policies, operating procedures, legal requirements, and verbal and written directives.
• Participate in staff development training programs to improve job performance.
• Comply with the Employee Standards of Conduct.
• Perform other related duties as assigned.

_________________________________________________________________________________________________  

SUPERVISORY RESPONSIBILITIES:

• None

_________________________________________________________________________________________________  

SKILLS AND KNOWLEDGE:

• Strong organizational, communication, and interpersonal skills
• Proficient keyboarding, calculator, and file maintenance skills
• Knowledge of correct English usage, grammar, spelling and punctuation
• Basic math skills
• Ability to use personal computer and software to develop spreadsheets, data bases, and do word processing

Equipment Used: Computer, printers, calculator, fax machine, typewriter, copier, telephone

_________________________________________________________________________________________________  

QUALIFICATIONS:

            Education/Certification: 

• High school diploma or equivalent

            Experience: 

• Three (3) years successful clerical experience

_________________________________________________________________________________________________  

MENTAL/PHYSICAL/ENVIRONMENTAL DEMANDS:

• Maintain emotional control under stress
• Work with frequent interruptions
• Frequent sitting, bending, standing, kneeling
• Occasional lifting up to 30 pounds
• Repetitive hand motions